Presentation Upload Guidelines

Emails have been sent to all presenters on November 19 which contain your unique link and invitation code to upload your presentation. If you have multiple presentations, you will receive multiple emails. Each link/code may be used one time.

What are the Submission Requirements?

All virtual poster presenters are REQUIRED to upload an electronic poster (no audio or video) as a PDF file no later than Friday, January 17, 2025.  If no presentation is uploaded, it will be marked as a No Show. Please refer to electronic poster guidelines below.

In-person oral and poster presenters have the OPTION to upload a presentation no later than Friday, January 17, 2025.  In-person presenters are NOT REQUIRED to upload a presentation. 

  • In-person oral presenters may upload their presentation slides (no video or audio recordings) as a PowerPoint or PDF file. 
  • In-person poster presenters may upload their electronic poster as a PDF file (no video or audio recordings) .

Electronic Poster File Guidelines:

  • One (1) page 
  • PDF file
  • Minimum resolution: 300 dpi
  • Do not embed video, animation, audio, hyperlinks, or QR codes
  • Save file name as Abstract ID and Author Last Name (example: AOA-01_Smith.pdf)
  • The top of the poster should clearly display:  the Abstract, Title, Authors, Affiliations, and Abstract Number
  • Vertical or landscape orientation are acceptable 

 Guidelines for In-Person and Virtual Posters 


Oral Presentation File Guidelines:

  • PowerPoint or PDF file
  • No audio or video recordings – presentation slides only

How Do I Upload My Presentation?

An “Invitation to Upload Your Presentation” will be sent via email to each presenting author.  If a presenter has multiple presentations, an email will be sent for each presentation. The email will contain an “Invitation Code” and submission link which is unique for each presentation. 

It is recommended that you click on the link in your invitation email to upload your presentation.  You may also access the submission form directly using the button below (will be posted on November 18), but you will need to enter the unique invitation code listed in your email.

When will the Presentations be Available?

All uploaded presentations will be posted in the 2025 Joint Conference Resource Center and will be available to Conference attendees from February 5, 2025, through April 6, 2025. After that date, the presentations will be available for download for a fee, open to the general public. The link to access the 2025 Joint Conference Resource Center will be available on our website at https://magnetism.org/ on February 5, 2025.